JOB TITLE: FINANCIAL ADMINISTRATOR
SUMMARY STATEMENT: Responsible to the church, through the Session, for the management of all operating funds of the church. The Financial Administrator receives direction, fiscal review, and assistance from the Administration and Finance Commission and works collaboratively with the pastors and program staff. This position requires an average of 10 hrs per week but hours may vary as needed especially during end of year processing and reconciliation.
Qualifications: Two (2) or more years experience in the Finance field; Bachelor’s degree preferred.
SPECIFIC DUTIES AND RESPONSIBILITIES
Accounts Receivable/Offerings
1. Receive, count, and deposit contributions from the weekly offering and special offerings - including online donations. Ensure that contributions are properly recorded against all members’ individual contribution records.
2. Receive interest earnings from financial institutions.
Accounts Payable
1. Collaborate with the Administrative Assistant for organization of bill receipts.
2. Review the invoices to pay the bills and record these expenses against the proper accounts. Make vendor payments on a timely basis.
3. Work with ministry leaders for evaluation of reimbursement requests.
4. Reconcile credit card bills with receipts and review transactions.
Financial Management
1. Ensure all bank investments are executed as directed.
2. Reconcile all balance sheets for accounts at various financial institutions. Analyze discrepancies and make journal entries as needed.
3. Enter monthly journal entries as necessary.
4. Back up Church Windows (accounting software) financial data.
5. Assist the annual church audit team. Remediate audit findings as needed.
6. Prepare, review, and distribute monthly reports to the relevant councils of the church. Include notes about anything councils should be aware of.
7. Prepare quarterly giving statements for church donors.
Payroll and Benefits
1. Prepare and enter payroll information into accounting software. Submit ACH direct deposit info for employees to appropriate financial institutions.
2. Prepare all federal & state tax reports. Make all tax payments on a timely basis.
3. Make all payments for employee benefits.
Assistance with Ministries of the Church
1. Attend occasional meetings.
2. Assist ministries in preparation of annual budgets.
3. Collaborate with the Generosity committee to gather and record annual pledge info.
Other Administrative Tasks
1. Review property, casualty, and liability insurance coverage annually.
2. Help to develop and maintain the financial sections of the church policy manual.
3. Other duties as requested to assist with the financial management of the church.
HOURS AND TIME:
This position requires an average of 10 hrs per week, but hours may vary as needed especially during onboarding/training and end of year processing and reconciliation. Office hours are negotiable during hours coinciding with the Administrative Assistant.
COMPENSATION:
$22.00/hr (no benefits)
Direct inquiries, letters of interest and resumes to: jobs@massanuttenchurch.org
